¹ú²úAV

Operational Policies

The following operational policies provide workplace expectations for ¹ú²úAV Community College employees, including dress, purchasing, receptionist duties, tobacco use, classroom visitors, work areas, working relationships, personnel records, and open records.

Dress

Each member of the College community shares a responsibility in maintaining a professional image by dressing and grooming appropriately for their respective job assignment.

Purchasing

All College employees are to order supplies, equipment, and repairs through the Business Office. Independent orders will not normally be honored. A purchase request must be submitted through the Business Portal system. The College is not responsible for payment of an indebtedness which is not supported by a duly approved Business Portal request.

Receptionist Duties

All persons employed for secretarial or bookkeeping positions are expected to act as receptionists. Persons coming into an office take precedence over other duties. Visitors should be greeted courteously by the first employee who notices them. Determine the visitors' business quickly and pleasantly. Make sure that visitors are comfortable if they must wait. If arrangements cannot be made for them to see the appropriate person, make sure that person receives written notice of the visit.

Smoking and Tobacco

Smoking and tobacco use is not allowed in campus buildings or near entrance or exit access points. Access point means the area within a 10-foot radius outside of any doorway, open window, or air intake leading into a building or facility.

Visitors in the Classroom

The only individuals allowed in the classroom are the instructor, Vice President of Academic Affairs or Division Chair, and the students who have paid for that specific class. The instructor has the right to invite or allow other individuals to visit the class on occasion as appropriate.

Work Areas

Each employee is expected to leave the employee's work area clean and orderly at the close of each work day. Machines, equipment, tools, and similar items should be covered and stored in the proper place. Each employee is responsible for the care of the machines, equipment, tools, and similar items used in the performance of the employee's work tasks. Each employee should double-check to make sure files, vaults, doors, and similar items are secure at the end of the day. Security and confidentiality must be maintained at all times.

Working Relationships

Each employee works under the direction of an immediate supervisor and under the overall supervision of the President. Criticisms of an employee's work are to be directed to the immediate supervisor and addressed in a confidential and private manner. Employees may not assume responsibility for work in other departments without approval of immediate supervisors. Supervisors are urged to grant approval when practical.

Employment Personnel Records

All employment and personnel records will be maintained by the Human Resources Office.

Open Records Policy

All public records as defined by Kansas law shall be open for inspection by any person except as otherwise provided by the Kansas Open Records Act. No person shall remove original copies of public records from ¹ú²úAV without the written permission of the President or designee. For more information, see the policy on Open Records Requests.

Policy Review History

The following table summarizes the review and revision history for this policy.

Policy review and revision history

Date	Action	Summary
December 2024	Revised	Revised the Smoking and Tobacco, Visitors in the Classroom, and Working Relationships sections.
December 2024	Reviewed	Reviewed the Dress and Receptionist Duties sections.
April 2014	Revised	Revised the Visitors in the Classroom section.
December 2007	Revised	Revised the Visitors in the Classroom section.